Fixes, pricing, and comparisons for small business software.
Alejandro 
If you sell physical products, your stock is one of the biggest numbers on your balance sheet and one of the easiest to get wrong. QuickBooks can keep the count and the cost for you, but only if it is set up correctly from the start. Here is how to track inventory in QuickBooks Online, … Read more
Every business eventually has an invoice that will never be paid. Leaving it open makes your receivables look healthier than they are, and deleting it erases a real sale from your records. This guide shows how to write off bad debt in QuickBooks the clean way, so the invoice closes, the loss shows up where … Read more
Recording a loan in QuickBooks takes two moves that people often collapse into one. The money that arrives is not income, and the payment that leaves is not entirely an expense. Here is how to record a loan in QuickBooks so your balance sheet shows what you owe and your profit and loss shows only … Read more
QuickBooks won’t open: what is usually going on When QuickBooks won’t open at all, the cause is almost always local to the computer or the file it is trying to reach, not damage to your actual data. It can freeze on a splash screen, throw an error before it fully loads, or simply do nothing … Read more
A messy QuickBooks file rarely breaks all at once. It gets a little worse every month, with duplicate vendors, uncategorized transactions, and a bank account that stopped matching sometime last spring. This guide shows how to clean up a messy QuickBooks file in the right order, so each fix builds on the last one instead … Read more
Reconciling Stripe payouts in QuickBooks trips people up for one specific reason: a single payout in your bank account almost never matches a single sale. Stripe bundles multiple transactions into one payout, minus its own fees, so the number hitting your bank rarely lines up with any individual invoice or sale on its own. Here’s … Read more
Bookkeeper vs software isn’t really an either-or choice for most small businesses, it’s a question of which parts of bookkeeping are worth paying a person for and which parts software handles fine on its own. Here’s what each option actually costs, and how to figure out which combination fits your business instead of assuming one … Read more
Connecting Shopify to QuickBooks automates what would otherwise be hours of manual data entry every month, syncing sales, fees, and inventory data instead of re-entering it by hand. Here’s how to connect Shopify to QuickBooks correctly, and the setup decisions that determine whether the sync actually saves you time or creates a mess to untangle … Read more
Setting up sales tax in QuickBooks correctly before you send your first invoice saves you from amending filings later, since fixing tax on invoices already sent is far more work than configuring it right from the start. Here’s how to set up sales tax in QuickBooks for your specific state, and what to check before … Read more
Undeposited Funds is one of the most confusing accounts in QuickBooks for new users, but it exists for a genuinely practical reason: it holds customer payments you’ve received until you actually deposit them at the bank, since a single bank deposit is often several customer payments bundled together. Here’s how to handle undeposited funds in … Read more